One sheet for each course: three golden rules, what never to paste, and what to check. Print one, or print them all and pin them up. Libraries, clubs and workplaces are welcome to copy them.
Rail and signalling teams
Clear Signals
Rail control room: shift notes, incident messages and procedure documents.
1. Give the factsSay who it is for, and give the dates, names and amounts yourself.
2. Say what you want backAsk for a length, a format and what to do when something is missing: "write not stated, do not guess".
3. Check before you use itCompare the answer with your own source. The AI cannot tell when it is wrong.
Never paste
Do not paste client plans, quotes or contracts that are not yours to share, unless your site supervisor has told you that this tool is approved for them.
Do not paste the names, phone numbers or addresses of clients, workers or neighbours, unless the tool is approved for that.
Do not paste alarm codes, gate codes, key locations or the times when a site or a house is empty.
Always check
Every price, quantity, date and measurement against your own figures.
Every safety step against your own safety documents.
Anything the AI added that you did not give it.
Never use AI to decide
Anything about whether a person is trustworthy, fit, at fault or deserving. People decide that.
Anything where a wrong answer could hurt someone. Ask a qualified person.
JP226 AI Training. Free, plain-English courses. Optional donations go to the Variety 4WD Adventure.
Small shops and cafes
Counter Intelligence
Rosters, suppliers, customer messages, orders and prices.
1. Give the factsSay who it is for, and give the dates, names and amounts yourself.
2. Say what you want backAsk for a length, a format and what to do when something is missing: "write not stated, do not guess".
3. Check before you use itCompare the answer with your own source. The AI cannot tell when it is wrong.
Never paste
Do not paste anything about the people you support, such as names, photos, health, medicines, care plans, progress notes or behaviour records, unless your service has told you in writing that this tool is approved for it.
Do not paste details about your colleagues, such as pay, rosters, leave, performance or health, unless the tool is approved for that.
Do not paste door codes, key safe codes, or when a person is home alone.
Always check
Every name, date, medication or care detail against the official record.
Anything about a person's health or behaviour that you did not write.
Anything the AI added that you did not give it.
Never use AI to decide
Anything about whether a person is trustworthy, fit, at fault or deserving. People decide that.
Anything where a wrong answer could hurt someone. Ask a qualified person.
JP226 AI Training. Free, plain-English courses. Optional donations go to the Variety 4WD Adventure.
Airports and aviation staff
Clear Skies
Team notes, supplier orders, messages to passengers and safety paperwork.
1. Give the factsSay who it is for, and give the dates, names and amounts yourself.
2. Say what you want backAsk for a length, a format and what to do when something is missing: "write not stated, do not guess".
3. Check before you use itCompare the answer with your own source. The AI cannot tell when it is wrong.
Never paste
Do not paste passenger or crew details, such as names, passport numbers, boarding passes, seat lists or medical needs, unless your duty manager has told you that this tool is approved for them.
Do not paste security information, such as access codes, gate codes, screening procedures or where airside security is weak.
Do not paste aircraft maintenance records, incident reports or other company documents that are not yours to share, unless the tool is approved for that.
Always check
Every flight time, gate, date and quantity against the official source.
Every safety step or rule against the approved document.
Anything the AI added that you did not give it.
Never use AI to decide
Anything about whether a person is trustworthy, fit, at fault or deserving. People decide that.
Anything where a wrong answer could hurt someone. Ask a qualified person.
JP226 AI Training. Free, plain-English courses. Optional donations go to the Variety 4WD Adventure.
Teachers and school staff
Class Act
Messages to parents, excursion forms, planning and reports, without student details.
1. Give the factsSay who it is for, and give the dates, names and amounts yourself.
2. Say what you want backAsk for a length, a format and what to do when something is missing: "write not stated, do not guess".
3. Check before you use itCompare the answer with your own source. The AI cannot tell when it is wrong.
Never paste
Do not paste students' names, photos, grades, behaviour notes, health details or learning support needs, unless your education department has approved the tool for that.
Do not paste parents' names, emails, phone numbers or what is happening at a student's home.
Do not paste staff details, such as pay, leave, performance or health, and do not paste passwords, alarm codes or the times when a building is empty.
Always check
Every date, time, cost and number against your school's own records.
Every curriculum outcome against the curriculum authority's website.
Anything the AI said about a student, which you did not write.
Never use AI to decide
Anything about whether a person is trustworthy, fit, at fault or deserving. People decide that.
Anything where a wrong answer could hurt someone. Ask a qualified person.
JP226 AI Training. Free, plain-English courses. Optional donations go to the Variety 4WD Adventure.
Drivers and transport workers
On the Right Track
Run notes, consignment notes, delivery messages and pre-start forms.
1. Give the factsSay who it is for, and give the dates, names and amounts yourself.
2. Say what you want backAsk for a length, a format and what to do when something is missing: "write not stated, do not guess".
3. Check before you use itCompare the answer with your own source. The AI cannot tell when it is wrong.
Never paste
Do not paste customers' names, home addresses, phone numbers or delivery instructions such as gate codes, unless your company has approved the tool for that.
Do not paste licences, medical details, work diary or fatigue records, or crash and near-miss details about named people.
Do not paste depot security codes, or the times and routes of valuable loads.
Always check
Every time, address, quantity and weight against the consignment note.
Every rule, limit or rest time against the regulator's own website.
Anything the AI added that you did not give it. Never use AI while driving.
Never use AI to decide
Anything about whether a person is trustworthy, fit, at fault or deserving. People decide that.
Anything where a wrong answer could hurt someone. Ask a qualified person.
JP226 AI Training. Free, plain-English courses. Optional donations go to the Variety 4WD Adventure.
Charity teams and volunteers
Just Cause
Sponsors, events, volunteer messages and thank-you notes.
1. Give the factsSay who it is for, and give the dates, names and amounts yourself.
2. Say what you want backAsk for a length, a format and what to do when something is missing: "write not stated, do not guess".
3. Check before you use itCompare the answer with your own source. The AI cannot tell when it is wrong.
Never paste
Do not paste documents that carry a [[sensitivity label]] such as [[confidential]], or sponsor agreements that are not yours to share, unless your team captain has told you that this tool is approved for them.
Do not paste the names, photos or stories of children or other people the charity helps. They are not yours to share, and the charity usually has rules and consents about them. Link to the charity's own stories page instead.
Do not paste your donor list, supporters' emails or what each person gave, unless the tool is approved for that.
Always check
Every amount raised, date and time against your own records.
Every claim about where the money goes against your charity's official statement.
Anything the AI added that you did not give it.
Never use AI to decide
Anything about whether a person is trustworthy, fit, at fault or deserving. People decide that.
Anything where a wrong answer could hurt someone. Ask a qualified person.
JP226 AI Training. Free, plain-English courses. Optional donations go to the Variety 4WD Adventure.
Volunteer clubs and associations
Club Together
Committee notes, messages to parents, forms, bookings and photos.
1. Give the factsSay who it is for, and give the dates, names and amounts yourself.
2. Say what you want backAsk for a length, a format and what to do when something is missing: "write not stated, do not guess".
3. Check before you use itCompare the answer with your own source. The AI cannot tell when it is wrong.
Never paste
Do not type or paste passwords, PINs, card numbers, internet banking details, myGov details, Medicare or tax file numbers, or the codes sent to your phone.
Do not paste other people's private letters, medical details or photos, such as a friend's letter from a specialist.
Do not paste anything that shows when your home is empty or how to get in, such as alarm codes or where a spare key is kept.
Always check
Every date, price and address against your booking or bill.
Every phone number, website and app against an official source you reach yourself.
Anything the AI added that you did not give it.
Never use AI to decide
Anything about whether a person is trustworthy, fit, at fault or deserving. People decide that.
Anything where a wrong answer could hurt someone. Ask a qualified person.
JP226 AI Training. Free, plain-English courses. Optional donations go to the Variety 4WD Adventure.
Everyone
Research Scams
Understanding suspicious messages, writing to your bank and reporting scams.
1. Give the factsSay who it is for, and give the dates, names and amounts yourself.
2. Say what you want backAsk for a length, a format and what to do when something is missing: "write not stated, do not guess".
3. Check before you use itCompare the answer with your own source. The AI cannot tell when it is wrong.
Never paste
Do not type or paste passwords, PINs, card numbers, internet banking details, myGov details, or the codes sent to your phone.
When you show a suspect message to an AI, take out the links, the phone numbers and anything with your name or account on it. Write [link removed] instead.
Do not paste other people's private messages, or the details of someone who has been scammed, unless they agree.
Always check
That you never click a link or call a number because an AI said it was safe.
Every phone number, website and app against an official source you reach yourself.
Anything the AI said about the law or a refund, which you should check with your bank.
Never use AI to decide
Anything about whether a person is trustworthy, fit, at fault or deserving. People decide that.
Anything where a wrong answer could hurt someone. Ask a qualified person.
JP226 AI Training. Free, plain-English courses. Optional donations go to the Variety 4WD Adventure.
Job seekers and career changers
You’re Hired
Applications, resumes, interview preparation and following up.
1. Give the factsSay who it is for, and give the dates, names and amounts yourself.
2. Say what you want backAsk for a length, a format and what to do when something is missing: "write not stated, do not guess".
3. Check before you use itCompare the answer with your own source. The AI cannot tell when it is wrong.
Never paste
Do not paste your date of birth, driver licence, passport, tax file number, bank details or home address. Use placeholders such as [address] and fill them in yourself.
Do not paste your referees' contact details, or private messages from an employer or recruiter.
Do not paste other people's resumes or personal details, such as a friend's.
Always check
Every job title, date, employer and result in your resume against your own records.
Every claim about the employer against their own website.
Anything the AI added to your experience that you did not do. Never claim it.
Never use AI to decide
Anything about whether a person is trustworthy, fit, at fault or deserving. People decide that.
Anything where a wrong answer could hurt someone. Ask a qualified person.
JP226 AI Training. Free, plain-English courses. Optional donations go to the Variety 4WD Adventure.
Students and parents
Study Buddy
Study plans, essays, research and homework help, without copying.
